AGM - Glenavy 14/02/15

The NIPA was founded in 1945 and it's membership was open to all members within Northern Ireland - We are one of the largest weekly convoying organisations in the UK. Presently we have approx. 100 clubs as members, with over 2,000 members. Birds competing each week can reach 25 to 30 thousand, depending on the race. The race programme starts in Ireland down to Rosscarbery and continues through Wales & England to Penzance, and the Premier OB Nat flown from St Malo (France). Website www.nipapigeons.co.uk
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willie reynolds
Posts: 7520
Joined: Sun Nov 09, 2008 4:44 pm

AGM - Glenavy 14/02/15

Post by willie reynolds »

The 70th Annual General Meeting for the NIPA will take place in the Protestant Hall, Glenavy, on Saturday 14th February commencing at 2.00pm sharp. It should be noted that only Delegates can vote or enter into the business of the meeting. Official Delegate Cards will be required in the recording of votes, and no discussion on Resolutions. This year each club has been furnished with a letter which needs completed and returned for the AGM as confirmation. As well as club name the Delegate Names are required and the date the club meeting was held to discuss the NIPA Accounts and Agenda for 2015. Without the signed letter club votes will not be recorded.

Only one Resolution has been listed on the agenda. Submitted by Horseshoe HPS in Larne.

Introduce a 50 Bird Limit per annual subscription fee paid to the NIPA per loft. NIPA Rules 56 and 78 still apply regarding limits in National, Classic and 5 Bird Races.

Secretary’s Report – January 2015

You should now be in possession of Balance Sheet for 2014 Season, and Resolutions for the AGM – Ref the Balance Sheet, a marked improvement on 2013. The Number 1 a/c is still in deficit at £3,781 and the Number 2 a/c also in deficit at £6,295. The Capital a/c stands at £618,976 e decrease for the year of £5,076. The expenditure in the No 1 a/c is under control and is broadly in line with the previous year. I will give you an explanation as to why the Accountancy Fee is up by £1,330. The Government introduced a new PAYE System called PAYE in Real Time which from April all our PAYE must be done on lone. This required new Software and training. This amount was off-set by a refund in National Insurance Contributions of £2,000. The Assistant Secretary’s salary looks like it has been over-paid by around £702, if this proves to be correct it will be amended in the next set of Accounts.

The membership for the year decreased by 27 to 1427 and we have 89 Club’s affiliated to the NIPA, a small decrease. Unfortunately both membership and Club’s will continue to decline in 2015. I will recommend to the Committee a modest increase in fees of £2 per Club and Member. These small amounts will not bring in enough to lift this Account out of deficit, it will assist. This is only a recommendation the Committee may not agree, but as soon as I have their instructions I will inform you. Please do not send members fees till I confirm the decision.

The No 2 Transport a/c is well improved, however the income for the season id down £8,365 on top of a large decrease in 2013. There is no doubt we have an over capacity with 7 Transporters collecting pigeons. As I reported in my last report, it would made economical sense to reduce our fleet to 6 Transporters, this would reduce costs and save a lot of money. However I am aware that this would mean great inconvenience to all members with collection times advancing. This will have to be addressed in the future and some very difficult and unpopular decisions will have to be made.

The Comeback Races this year proved to be very popular and brought in much needed revenue. Without this income the Transport a/c would be in difficulty. If you require these races to continue in 2015 you have to understand the majority of Drivers and Transporters are away to the main race. I am usually left with 3 Transporters to do a collection that normally takes 7. It is obvious I can-not collect pigeons at every club as per NIPA Rule 72 states I must. If there is no suitable alternative found these races continuing must be in doubt.

The Drivers wages are down due mainly to a refund of £2,000 from the Government for NI Contributions. Expenses have increased due to the extra races being organised during the year. Toll and Skip Charges have increased, Fuel and Oil is down by £5,626 and the price of Oil continues to fall. Hopefully today’s prices will hold during the racing season. This would surely mean a further saving on Diesel, also the Euro is weak against Sterling and this is also a positive step ie. more Diesel for Sterling. Cost of Vehicle Maintenance and Parts are slightly down. The amount spent on replacing tyres is reduced, significantly down by £7,328. This will obviously increase next season. Repairs to Crates etc £5,368, something will have to be done to see where and how these crates are being damages. This amount is un-acceptable. I am certain your Committee will take everything into account when making their decision if any increases are to be implemented. I will inform you in due course.

The racing last year was at times acceptable, and other times disastrous. Overall it was not good! Reading the Pigeon Books everywhere in these Islands Racing was far from good. We have to re-double our efforts to turn this situation around and I know your Committee are discussing this situation. The Race Committee worked very hard to give you the best racing possible. At times you did not agree with their decisions, at times they had to alter previous decisions, due to a change in weather forecasts. This job is very difficult and these men take their responsibilities very seriously and for that I would sincerely like to thank them for doing a job most fanciers would shy away from. I would like to invite all those people who say they can do better to come forward and take up a post of Race Committee. They will find it not as easy as they think. I would like to thank the Transport Manager and Drivers for the marvellous job they did for us last season we would be lost without them. The Convoyer and Race Controller for making the best of what was a very difficult season.

The NIPA Committee have decided to fit Trackers on all Transporters for 2015. I do not know if this will be of any assistance to the NIPA, we will have to wait and see.
With your Accounts you should find a separate sheet with the breakdown of National Races etc, also showing the total income received from outside sources. I hope this will show you and explain the approx. costs of organizing one of these races. However if you need any further explanation please do not hesitate to contact me.

The Committee are presently considering a Race Programme for this in-coming season, they have one chance to get it right. I hope they seize this opportunity and I liik forward to sending you a programme very soon.

I wish to bring the following Rules to your attention. Rule 33 I quote.
That all Delegates voting at the AGM of the NIPA must have a Signed Statement from their clubs confirming that their club held a meeting to mandate their Delegates on how to vote.

NIPA Rule 28. That all clubs forward names, addresses, and telephone numbers of their Club Delegates on their Membership List and any change in Secretary must be notified immediately to the NIPA Secretary.

A Copy of this report is sent to all club’s and members of Committee. I would remind Committee Members that their next meeting will be held on Wednesday 4th February 2015 in the NIPA Office Dromore at 7.30pm.

The Committee have accepted only one proposal for the agenda, as you can see it is for a proposed 50 Bird Limit in the NIPA. Reading the proposal and taking advice it means that a member can race 50 birds in every club that he is a member and pays fees to the NIPA.

We are now into January, it will not be long until April and I sincerely hope this season ahead of us will be one of our best. Fred Russell, Secretary NIPA.
willie reynolds
Posts: 7520
Joined: Sun Nov 09, 2008 4:44 pm

Re: AGM - Glenavy 14/02/15

Post by willie reynolds »

The NIPA held their monthly meeting on Wednesday 4th February, among the items discussed was the proposed race programme for 2015. The new one and the one flown last year will be put out immediately to member clubs for voting, to be returned before 21st February. Release areas marked with * are currently being sought and the race point will be confirmed when more information is available. The intention is to pick new sites in the designated area.

If you require any clarification on any of the race programmes please contact Secretary Fred Russell. The General Committee also require each club to carry out a stock check of Aluminium Crates in hand and please advise the number held in your club as of February 2015. Fees confirmed are Club Fee £24, Administration Fee £22 per loft. No confirmation yet on Transport Fees.

Programme (1) is what was flown last season in old birds, Programme (2) is the modified one. Eight inland races before Talbenny in South Wales, four cross channel races as usual and an inland race on the France weekend. Programme (3) for young birds was flown last season, Programme (4) is the modified one. The opening two races will just have two liberations, top half away first in Mullingar followed by bottom half at Tullamore.

Programme (1) Old Birds: 11th April Tullamore, 18th April Roscrea/Thurles Area *, 25th April Roscrea/Thurles Area *, 2nd May Clonmel, 9th May Fermoy, 16th May Rosscarbery Inl Nat, 16th May Roscrea/Thurles Comeback *, 23rd May Talbenny, 30th May Bude, 30th May Rosscarbery Y/H & Y/C Nat, 6th June Truro, 6th Jine Fermoy 5 Bird Championship, 13th June Penzance Classic, 13th June Fermoy, 20th June Penzance, 20th June Roscrea Comeback *, 26th June St Malo Nat (France).

Programme (2) Old Birds: 11th April Tullamore, 18th April Tullamore, 25th April Roscrea/Thurles Area *, 2nd May Fermoy, 9th May Fermoy, 16th May Rosscarbery Inl Nat, 16th May Tramore Area, 23rd May Pilmore Beach, 30th May Talbenny, 6th June Penzance Classic 6th June Rosscarbery Area, 13th June Bude, 13th June Rosscarbery Y/H & Y/C Nat, 20th June Penzance, 20th June Fermoy 5 Bird Championship, 26th June St Malo Nat (France), 26th June Roscrea/Thurles Area *.

Programme (3) Young Birds: 18th July Area Liberations, 25th July Area Liberations, 1st August Tullamore Mass Lib, 8th August Roscrea/Thurles *, 15th August Roscrea/Clonmel *, 22nd August Fermoy, 29th August Talbenny Nat, 29th August Roscrea/Thurles Comeback *, 5th September Fermoy, 5th September Fermoy 5 Bird Championship, 12th September Rosscarbery Nat.

Programme (4) Young Birds: 18th July Mullingar Area Lib (Top of A, B, C & H), 18th July Tullamore Area Lib (Bottom A, D, E, F & G), 25th July Mullingar Area Lib (Top of A, B, C & H), 18th July Tullamore Area Lib (Bottom A, D, E, F & G), 1st August Roscrea/Thurles Mass Lib *, 8th August Roscrea/Thurles *, 15th August Fermoy, 22nd August Pilmore Beach, 29th August Talbenny Nat, 29th August Roscrea/Thurles Comeback *, 5th September Fermoy, 5th September Fermoy 5 Bird Championship, 12th September Rosscarbery Nat.

The NIPA are accepting applications for the following positions: Race Contoller, Convoyer and Lorry Drivers. In all the above positions excluding Convoyer a good working knowledge of Racing Pigeons is desired, in the case of the Convoyers position this can only be awarded to a long time racing pigeon fancier with a detailed knowledge of the transportation and welfare of racing pigeons. Applications with current CV and References to the NIPA Secretary at 108 Hillsborough Road Dromore, Co Down, BT25 1QW, before 28th Feb 2015.
willie reynolds
Posts: 7520
Joined: Sun Nov 09, 2008 4:44 pm

Re: AGM - Glenavy 14/02/15

Post by willie reynolds »

The 70th Annual General Meeting for the NIPA was held in the Protestant Hall, Glenavy, on Saturday 14th February 2015, Chairman Alan Darragh declared the meeting open and firstly asked the members to stand and observe a moments silence in respect of deceased members. The Secretary was then invited to read the minutes of the previous AGM, and then moved on to the Secretary’s Report which had been submitted to all clubs with a copy of Accounts.

A few questions were raised from the floor, before the items were passed. Comeback races come in for a bit of discussion regarding lifting birds at local clubs and then the revenue collected. It is worth noting just how much these races are used by the membership, generally without question. The Secretary gave a detailed answer regarding both numbers and revenue for each area, and they played an important part over the year. On the day of Rosscarbery Nat 17th May Roscrea had 677/15,107, on the day of Truro 14th June Mallow had 603/8,872, on the day of Penzance 21st June 346/4,113 and finally on the weekend of Talbenny YB Nat 31st August Roscrea had 325/7,138. The numbers nearly speak for themselves. It would help and save some time if queries regarding the accounts could be put to the Secretary prior to the AGM and he would have the time to prepare answers for the AGM.

Under AOB for 2014 Ken Wilkinson gave some details of the work carried out weekly and the effort put in by the various Committees, and some late nights, to give the membership the very best by way of racing and looking after the welfare of the birds at the same time.

All offices were declared vacant and all officials of the NIPA including the member clubs were thanked for their support the previous season, it was hard going at times. There was very little change at the top, all members were returned. Patron L Boyle (Dromore WE), President Alan Darragh (Cullybackey) with Robert Reid (Carrick & Dist) as Senior Vice President. Life Vice-Presidents are A McDonnell (Coleraine Prem), L Boyle (Dromore WE), D Carson (Banbridge HPS), M Livingstone (Portadown & Drumcree), O Donnelly (Larne & Dist), J Kelly (Londonderry), H McVeigh (Killyleagh), V Thom (Cookstown) and H Boyd (Coalisland).

Chairman Alan Darragh (Cullybackey), Vice Chairman S Thompson (Coleraine & Co Derry), Financial Secretary F Russell (Dromore WE), Assistant Secretary G McEvoy (Dromore WE), Fleet Supervisor T Mulgrew (Dromore), Press Officers W Reynolds (Ballymena & Dist), S McGarry (Horseshoe). RPRA Delegates – N Hanna (Ligoniel), W Seaton (Ligoniel). Auditors Robinson & Co (Portadown).

The Finance & General Purposes Management Committee were elected, some positions will have to be confirmed at later Sect Meetings. The following were returned.
Sect A – H Boyd (Dungannon), J Hanson (Coleraine Prem). Sect B – K Wilkinson (New Antrim), G Magill (Muckamore), G McDowell (Kells & Dist), K Kernohan (Harryville). Sect C – L O’Neill (Larne & Dist), S McGarry (Horseshoe), W McClelland (Doagh & Dist), W Seaton (Ligoniel), G Robinson (Carrick Soc). Sect D – J Vage (Dromore), A Houston (Lisburn & Dist), J McCready (Lisburn & Dist). Sect E – K Henderson (Lurgan Soc), J Parr (Edgarstown), S Corrigan (Loughgall), D Mawhinney (Beechpark Soc). Sect F – P Murray (Killyleagh), B Smyth (Kircubbin). Sect G – C O’Hare (Ballyholland), G Delaney (Ashfield), B Durkin (Newry). Sect H – P McLoughlin (Maiden City), D Simpson (Londonderry), J Ramsey (Derry & Dist). Sect G membership will reduce by one member in 2016 and two others are getting close to a reduction of one member.

Only one Resolution was listed on the agenda. Submitted by Horseshoe HPS in Larne.
Introduce a 50 Bird Limit per annual subscription fee paid to the NIPA per loft. NIPA Rules 56 and 78 still apply regarding limits in National, Classic and 5 Bird Races. For 21, Against 60.

The NIPA are accepting applications for the following positions: Race Contoller, Convoyer and Lorry Drivers. In all the above positions excluding Convoyer a good working knowledge of Racing Pigeons is desired, in the case of the Convoyers position this can only be awarded to a long time racing pigeon fancier with a detailed knowledge of the transportation and welfare of racing pigeons. Applications with current CV and References to the NIPA Secretary at 108 Hillsborough Road Dromore, Co Down, BT25 1QW, before 28th Feb 2015. Forms were available for all clubs to list distances of the members in the Nat & Classic races, the distance is to be included in the results and modification to the computer was £400. Penzance is not available for the OB Classic on 6th June, if this programme is passed an alternative race point will have to be used. NIPA Crates were increased by 25p in 2006 making it £9 Inland and £9 Cross Channel. Not been changed since, and no plans for increase in 2015.

Race programme for 2015 -

Programme (1) Old Birds: 11th April Tullamore, 18th April Roscrea/Thurles Area *, 25th April Roscrea/Thurles Area *, 2nd May Clonmel, 9th May Fermoy, 16th May Rosscarbery Inl Nat, 16th May Roscrea/Thurles Comeback *, 23rd May Talbenny, 30th May Bude, 30th May Rosscarbery Y/H & Y/C Nat, 6th June Truro, 6th Jine Fermoy 5 Bird Championship, 13th June Penzance Classic, 13th June Fermoy, 20th June Penzance, 20th June Roscrea Comeback *, 26th June St Malo Nat (France).

Programme (2) Old Birds: 11th April Tullamore, 18th April Tullamore, 25th April Roscrea/Thurles Area *, 2nd May Fermoy, 9th May Fermoy, 16th May Rosscarbery Inl Nat, 16th May Tramore Area, 23rd May Pilmore Beach, 30th May Talbenny, 6th June Penzance Classic 6th June Rosscarbery Area, 13th June Bude, 13th June Rosscarbery Y/H & Y/C Nat, 20th June Penzance, 20th June Fermoy 5 Bird Championship, 26th June St Malo Nat (France), 26th June Roscrea/Thurles Area *.

Programme (3) Young Birds: 18th July Area Liberations, 25th July Area Liberations, 1st August Tullamore Mass Lib, 8th August Roscrea/Thurles *, 15th August Roscrea/Clonmel *, 22nd August Fermoy, 29th August Talbenny Nat, 29th August Roscrea/Thurles Comeback *, 5th September Fermoy, 5th September Fermoy 5 Bird Championship, 12th September Rosscarbery Nat.

Programme (4) Young Birds: 18th July Mullingar Area Lib (Top of A, B, C & H), 18th July Tullamore Area Lib (Bottom A, D, E, F & G), 25th July Mullingar Area Lib (Top of A, B, C & H), 18th July Tullamore Area Lib (Bottom A, D, E, F & G), 1st August Roscrea/Thurles Mass Lib *, 8th August Roscrea/Thurles *, 15th August Fermoy, 22nd August Pilmore Beach, 29th August Talbenny Nat, 29th August Roscrea/Thurles Comeback *, 5th September Fermoy, 5th September Fermoy 5 Bird Championship, 12th September Rosscarbery Nat. Votes must be returned before 21st February 2015.
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